Submitting Your Paper:
When Ready visit: http://embs.papercept.net/conferences/scripts/start.pl
Click “Submit a contribution to POCT 23”.
Select the type of Submission you wish to submit
Follow all steps outlined to complete your Submission
Preparing your Paper:
The formatting of the paper must
Be written in the English language
Be original unpublished work
All submissions must be in US Letter page size format. Please follow the page margins strictly, you will not be permitted to upload your manuscript if it violates margin requirements – thus, it is highly recommended that you use the downloadable MS-Word or LaTeX template.
Both your initial and final submissions must be in double-column format.
Do not put header/footer/page numbers
Paper Guidelines:
At the time of submission, after you have filled in all the required information about title, authors, abstract, etc., you will be asked to upload the manuscript. The manuscript will be tested for IEEE PDF compliance. It is best that you use the system’s built in PDF conversion tool. When you upload your MS-Word or LaTeX file, then it will be converted to a compliant PDF. If there are margin problems, then you will be asked to download and check the margin problem before you can submit the file. If there are no problems with your file, you can simply click on the Submit button to complete the submission. If you are on a slow connection, it may be better if you compress your file into a “zip” file before uploading it.
(Note: only zip compression is supported, if you upload the file using other compression techniques such as gz, tar, rar etc., it will not be converted).
Each Corresponding Author (the author that submits the paper, will attend the conference to present the paper and is responsible for communicating with the Conference Organizers and the paper’s co-authors) is limited to two (2) submissions for the conference with your registration. If an author would like to submit more than two (2) final papers to the conference, there is a fee of $100 per additional paper.
During your initial submission, you will be required to add all the co-authors of your paper. In order to add a co-author, you will be able to search by their name or e-mail address by following the PIN link from submission page. If they are not in the system, you will be able to add them with their name and email address. Please remember, once accepted, you will be required to add any additional co-authors during your final submission.
HI POCT’23 has a two-step submission process. The Initial Submission will first be checked for IEEE compliance and will be for review purposes and stamped for confidentiality. If your paper is accepted, you will be required to submit a final draft on or before the published deadline. The Final Draft should be Presentation and Publication Ready! Please note that you will have to complete the registration process and pay the registration fee prior to uploading your final paper.
Author Registration:
At least one author of the paper must be registered at the appropriate full conference rate in order to upload the final paper. If complete payment of a registration fee is not received, authors will not be able to proceed with uploading their final manuscript. While any author of the paper may be registered, only the designated “corresponding author” may upload the final paper. Once a manuscript has been uploaded, the registration fees cannot be refunded.
Author No Show – Substitution:
EMBS enforces a strict “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference.
The no show form must be completed and submitted by the corresponding author of any paper that has been included in the HI POCT’23 program but the corresponding author or any co-authors are no longer able to attend and present the paper in the conference. If we do not receive the completed no show form, and you do not attend HI POCT’23 and present your paper, you will be subscribed to the Society no show list.
If the corresponding author is not able to attend the conference, he or she may delegate this responsibility to a co-author. Delegation of this responsibility requires that the corresponding author submit a substitution form in advance.
Oral Presentation Timing
Timing of Oral Presentations
12-15 minutes to present
3-5 minutes for Q&A
Submitting Your Presentation On Site:
All speakers must have their presentation on a USB and bring it to the session room 15 minutes prior to the sessions start time so it can be uploaded onto the session room computer.
During Your Presentation:
The meeting room will have a PC laptop at the podium. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard.
Apple Mac computers will not be provided in the IEEE session rooms. If your presentation is created in Apple’s “Keynote” presentation software please save your presentation in PDF format. Mac Users working in PowerPoint are advised to use True-Type fonts whenever possible to avoid formatting issues when viewing on a PC.
Additional Information
Computer Equipment
Session room PC will be provided with the following configuration:
Processor: a minimum Core i7
4 GB RAM
Minimum 1280 X 800 resolution at 24 bit color depth
Microsoft Windows 10
Microsoft Office 2016
Windows Media Player (Version 12)
Adobe Acrobat Reader (Latest Version)